About this notice
This Privacy Notice explains how I use the personal data. Please read it carefully and if you have any questions regarding your personal data, or its use, please contact me directly and I will be happy to answer any questions you may have.
What is personal data?
‘Personal data’ has a very broad legal definition, it is: ‘any information relating to an identified or identifiable [living] individual’.
What is processing?
Throughout this notice, I refer to the term ‘processing’. In terms of personal data, this means any action that is performed on the data; examples of processing include: Collection, Recording, Organisation, Structuring, Storage, Alteration, Retrieval, Consultation, Use, Disclosure, Dissemination, Restriction, Erasure, Destruction.
The data protection law
Annette Henry is the registered data controller for all for all activities summarised within this notice. All data processing is carried out in line with the Data Protection (Bailiwick of Guernsey) Law, 2017 (‘the Law’), which provides a number of requirements in terms of processing activities involving personal data.
Principles of processing
The controller acknowledges the general principles of processing, which require that personal data shall:
- Be processed fairly, lawfully and transparently
- Be processed for a specified and lawful purpose(s) and must not be further processed in any incompatible manner (Purpose Limitation)
- Be adequate, relevant and not excessive for those purposes (Minimisation).
- Be accurate and, where necessary, kept up to date (Accurate)
- Not be retained for longer than is necessary for the purpose for which it is processed (Storage Limitation)
- Be processed in a manner that ensures its security appropriately, including protecting against unauthorised or unlawful processing, loss, destruction or damage (Integrity and Confidentiality)
In addition to this, the controller is responsible for ensuring that data is processed in accordance with the rights of individuals and must be able to demonstrate compliance with the data protection principles (Accountability).
Your rights as a data subject
You have the following 10 rights under the Law, which may be exercised at any point:
- The right to information of personal data collected
- The right of access – you can ask to see what data I hold on you at any time
- The right to object to processing of direct marketing
- The right to object to processing on the ground of public interest
- The right to object to processing on the grounds of historical or scientific purposes
- The right to rectification – you have the right to correct your data
- The right to erasure – you have the right to request your data is deleted or otherwise removed
- The right to restriction of processing – this includes withdrawal of consent
- The right not to be subject to decisions based on automated processing
- The right of data portability
For more information on your rights, please see https://www.odpa.gg/information-hub/information-rights/
You also have the right to complain about the use of your personal data at any point. If you wish to make a complaint to the Office of The Data Protection Authority www.odpa.gg
The contact details of the data controller are as follows:
La Haie Fleurie
The types of personal data I collect and use and my lawful basis for processing
I only collect data for the purpose of fulfilling the provision of Annette Henry Celebrant Services or Annette Henry Tours. This includes:
- Communicating with the person or persons booking the ceremony or wedding
- Preparation of scripts to include weddings, naming ceremonies and funerals; and
- Communicating with clients and other industry suppliers to facilitate the efficacy of a ceremony or tour.
In order to provide my celebrant or tour services, I may collect the following information:
- Basic personal data
- Names, contact details of clients including address, phone numbers and email addresses.
- Date, time and venue of your ceremony, tour and/or dinner.
- Bank account details for any refunds required.
- Any personal references to life events you may wish to provide.
- Images (only with your written consent)
- Special category data
- Religious beliefs and preferences
- Health information
I will only process the minimum amount of data required for the purpose of providing, operating and conducting ceremonies and tours. I will not process your data for any other purpose, unless I am required to by law.
I process data using the following two lawful bases:
- Performance of a contract
- Explicit consent
How I collect data
If you engage me to conduct a ceremony for you, I will collect data from your ceremony booking form and directly from you (either face-to-face, via email, via telephone or other private messaging service).
If you book me for a tour, I will collect data directly from you via email, telephone or other private messaging service.
I do not collect data from any publicly available source. I will ensure that all personal data that I hold is accurate and kept up-to-date. Any personal data that is inaccurate will be erased or corrected without delay.
Sharing of personal data
Sometimes, it is necessary for me to share your data with venues in order to facilitate ceremonies or tours, including dinners. I will only share this data with your consent to do so. I will not share your data with anyone else unless I am required to do so by law.
Storage and retention of your personal data
I will only keep your data for 12 months after a ceremony or tour. Whilst I am processing your data, I will keep it secure using password protected, firewalled computer system.
Privacy and my website
Cookies are small text files which collect information about how you browse websites. The information collected is not personally identifiable. For more information about the cookies used, please visit https://wordpress.org/about/privacy/cookies/.